Assistant Facilities Manager – JLL
What this job involves:
We’re seeking an Assistant Facilities Manager (AFM) to join our team in Nashville.
In this role, you will be directly responsible for building initiatives under the direction of the Facilities Manager. The AFM implements and executes programs designed to ensure client and user satisfaction while managing daily facility operations. You will serve as a key liaison between the Facilities Manager, JLL personnel, clients, vendors, and contractors to ensure thorough understanding and seamless implementation of facility management objectives. This position offers the opportunity to develop your leadership skills while maintaining critical building systems and driving operational excellence.
What your day-to-day will look like:
- Manage, oversee, and coordinate daily facility management activities including HVAC, electrical, plumbing, fire/life/safety systems, landscaping, exterminating, and Building Management Systems (BMS)
- Request proposals, schedule, and inspect all maintenance and repairs from onsite vendors and contractors
- Coordinate with site personnel and contractors to ensure exceptional customer service delivery
- Work with the Facilities Manager to develop and manage annual operating budgets
- Review proposals for repair and maintenance work in accordance with JLL and client procurement policies
- Manage the complete work order process from creation through reporting and documentation
- Process invoices from PO creation to invoice coding in collaboration with leadership
- Create and edit monthly reports covering work orders, budgets, initiatives, and projects
- Perform regular property tours and inspections to ensure quality standards
- Provide support for move management activities and special projects
- Establish and maintain strong working relationships with clients, contractors, and building occupants
- Provide instruction and training to JLL personnel, vendors, and contractors.