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Viticus Group

Clinical Events Manager

Nashville, TN

Position Description / Responsibilities

JOB SUMMARY

The Clinical Events Manager is responsible for the comprehensive planning, coordination, and execution of clinical training events in Nashville, supporting both Human (HU) and Veterinary/Animal Health (AH) programs. This role works closely with lab coordinators in Las Vegas to ensure seamless communication, alignment of resources, and successful delivery of high-quality clinical experiences. The Clinical Events Manager oversees all logistical aspects of events—including staffing, supplies, equipment procurement, F&B, transportation, and onsite operations—while ensuring adherence to established SOPs and developing new procedures as needed.

Serving as the primary onsite contact for industry partners, instructors, vendors, and participants, the Clinical Events Manager ensures exceptional client and faculty experiences through clear communication, proactive problem-solving, and strong leadership. The role includes managing a cross-functional team of Clinical Lab Technicians, AV Technicians, and Client Services Representatives, supporting hiring efforts, and stepping in to assist labs when necessary.

Additional responsibilities include coordinating shipping/receiving needs, managing budgets, evaluating cost-saving strategies, maintaining accurate documentation in Momentus Elite, and generating event reports. The ideal candidate brings strong project management abilities, experience in clinical or surgical environments, familiarity with medical terminology, and a high attention to detail with a strong commitment to safety.

Position Requirements

EDUCATION

  • Bachelor’s degree in hospitality, business, healthcare, or equivalent professional experience may be considered in lieu of formal education.
  • Certified Meeting Professional Designation preferred.

 

EXPERIENCE

  • 5 years’ experience in event planning and logistics; non-profit/association experience highly desirable.
  • 3 years’ clinical or medical industry experience
  • Strong experience leading and managing projects across multiple departments.
  • Operations and Facility Experience

 

SKILLS & ABILITIES

  • Core Professional & Interpersonal Skills
    • Excellent organizational and interpersonal skills.
    • Excellent verbal and written communication skills.
    • Strong customer service skills.
    • Demonstrates passion, compassion, and professionalism at all times.
    • Capability to establish appropriate boundaries while developing and nurturing supportive relationships with staff and board members.
  • Communication & Presentation
    • Advanced ability to speak clearly and persuasively in positive or negative situations; listens and seeks clarification; responds well to questions.
    • Demonstrates group presentation skills and actively participates in meetings.
    • Ability to educate various interested parties about programs by developing ongoing relationships and delivering formal and informal presentations.
  • Leadership, Collaboration & Representation
    • Fully embraces, embodies, and upholds the organizational Mission and Vision.
    • Ensures strong collaborative relationships internally and provides necessary support to foster and elevate service quality across teams.
    • Represents the organization and its interests positively and treats all stakeholders (employees, board members, vendors, partners, and the public) with respect and dignity.
  • Analytical, Judgment & Problem-Solving
    • Strong judgment, decision-making, and problem-solving skills.
    • Advanced ability to read, interpret, and analyze written information; writes clearly and informatively; edits work for accuracy, spelling, and grammar.
  • Technical & Administrative Proficiency
    • Proficient in Microsoft Office Suite and related technologies.
    • High attention to detail in documentation and operational accuracy.
  • Time Management & Work Style
    • Excellent time management and prioritization skills.
    • Ability to work independently while managing multiple priorities.
    • Ability to travel as needed to support business objectives.
    • Availability to work 12 months per year.

Application Instructions

Please visit our career page at www.viticusgroup.org

This opportunity is a Nashville based position.

https://recruiting.paylocity.com/recruiting/jobs/All/6d773f04-9e04-485e-ad02-793de9f1e838/Viticus-Group

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