Position: Events & Development Coordinator
Status: Full Time, Non-Exempt
Location: Nashville, TN
Reports To: Chief Strategic Alliances Officer
Updated: June 2026
Application Deadline: June 30, 2026
Nashville Entrepreneur Center (EC) is a 501(c)3 non-profit organization founded in 2010 to support people and businesses through every stage of their entrepreneurial journey. We exist to help make Nashville the best place to start and grow a business by increasing the likelihood of success for entrepreneurs.
ABOUT THE ROLE
Reporting directly to the Chief Strategic Alliances Officer, the Development Coordinator supports all development activities, including database management, fundraising campaigns, donor communications, and development-related events that strengthen the EC’s mission and community impact. This role sits at the intersection of event operations, database management, and donor stewardship. The Development Coordinator will coordinate day-to-day logistics for signature development events, provide critical administrative and board committee support, and lead small-level recurring giving campaigns. We are seeking a highly organized, relationship-oriented, and process-driven individual who thrives in a fast-paced, collaborative environment and brings professionalism, strong project management skills, and attention to detail while embodying the mission of the EC to external stakeholders.
Primary responsibilities include:
Event Coordination & Execution (45%)
- Support the planning and execution of donor events, fundraising campaigns, and EC signature experiences, including NEXT Awards, McWhorter Circle Legacy Celebration, The Room, etc., by implementing project plans and action items
- Coordinate day-to-day event logistics, tracking timelines and budgets, maintaining registration systems, organizing guest lists, tracking invitations and RSVPs, and assisting with vendor communications and post-event follow-up
- Serve as a central point of contact to facilitate smooth communication and collaboration between internal teams and external vendors, ensuring tasks are completed seamlessly and in alignment with event goals.
- Manage the full lifecycle of the NEXT Awards entrepreneur application and selection process, from launch through judging and finalist selection
- Develop and manage detailed project plans (e.g., ClickUp timelines) for donor-centric events.
- Ensure seamless execution of event logistics by proactively identifying and addressing gaps, risks, and dependencies
- Collaborate with the Marketing team on event promotion, storytelling, attendee communications, and sponsor visibility
- Evaluate event performance and attendee experience, and recommend improvements for future initiatives
Donor Database Management & Reporting (20%)
- Manage and maintain the donor database, ensuring all donor and prospect records are accurate, complete, and up to date
- Build and generate routine reports, lists, and acknowledgments to support donor engagement and fundraising efforts
- Process donor invoices and contributions, ensuring accurate entry and proper tracking of contributed revenue
- Track recurring giving metrics, event performance data, sponsorship fulfillment, and donor engagement activity
- Maintain organized records related to fundraising campaigns, sponsorships, and development initiatives
Donor Relations & Administrative Coordination (20%)
- Coordinate donor stewardship efforts, including acknowledgments, renewals, impact updates, and donor communications
- Support the development and production of stewardship materials such as impact reports, donor updates, sponsorship collateral, and campaign assets
- Conduct preliminary research on prospective donors, sponsors, and grant opportunities to support fundraising strategy
- Assist in the creation of compelling donor-facing materials, including sponsorship decks and campaign collateral
- Provide logistical support for Board Development Committee and NEXT Awards meetings, including scheduling, agenda preparation, presentation development, and room setup (AV, materials, refreshments)
- Take meeting notes and track action items, following up to ensure timely completion of tasks
- Support the broader EC team through attendance and participation at non-development events, as needed
- Assist the Chief Strategic Alliances Officer with special projects, strategic initiatives, and partnership coordination
Recurring Giving & Donor Stewardship (15%)
- Lead the planning, execution, and growth of small-level recurring giving campaigns (such as monthly donor programs), serving as the primary owner for driving engagement and revenue in this segment.
- Coordinate and support broader annual giving strategies and donor outreach across multiple channels, including email, direct mail, events, and digital media, ensuring alignment with recurring giving initiatives.
- Oversee donor stewardship specific to small-level recurring supporters, managing the end-to-end process for acknowledgments, renewals, impact updates, and targeted communications.
- Manage and optimize the donor pipeline by tracking engagement metrics, analyzing activity, and proactively identifying opportunities to transition casual supporters into long-term recurring donors.
- Perform other duties as assigned