Position: Finance & Facilities Coordinator
Status: Full Time, Non-Exempt
Location: Nashville, TN
Reports To: Chief Operating Officer
Updated: June 2026
Application Deadline: June 30, 2026
Nashville Entrepreneur Center (EC) is a 501(c)3 non-profit organization founded in 2010 to support people and businesses through every stage of their entrepreneurial journey. We exist to help make Nashville the best place to start and grow a business by increasing the likelihood of success for entrepreneurs.
ABOUT THE ROLE
The Finance & Facilities Coordinator plays a crucial role in ensuring the smooth and efficient operation of EC facilities and daily financial activities. This dynamic role balances hands-on facility management and vendor relations with core bookkeeping functions. Beyond daily execution, you will champion our earned-revenue pipeline by managing facility rentals and providing the data-driven insights needed for strategic decision-making. Success in this multifaceted position requires exceptional communication, sharp organizational skills, and a solid foundation in non-profit accounting practices. Primary responsibilities include:
Finance & Bookkeeping (50%)
- Execute daily bookkeeping functions, including recording, coding, and applying payments for A/R and A/P
- Collect receipts and route all A/P for approval in BILL
- Make mobile and physical bank deposits as needed
- Obtain and maintain records for all vendor contracts, W-9s, agreements, statements, grants, and certificates of insurance (COI).
- Enter transactions in accounting software (Xero) and reconcile bank feeds weekly
- Assist with compliance reporting, including annual reports, property tax, charitable solicitation permit, etc.
- Assist with the preparation of monthly, quarterly, and annual financial reports for Leadership Team, Board of Directors, and grant reporting as needed
- Work with COO and fractional controller to adhere to proper financial controls and assist in gathering documentation for annual tax returns and audit reports
Facility Management (50%)
- Coordinate all aspects of the facility’s daily operations
- Ensure a safe, clean, and well-maintained environment for all occupants
- Maintain sufficient levels of office supplies for staff and members
- Collaborate with relevant stakeholders to identify and implement ideas for facility improvements
- Manage inventory of tech supplies and assign equipment to employees
- Identify, evaluate, and manage relationships with various vendors, including cleaning services, maintenance contractors, parking vendors, and security providers
- Conduct reviews of vendor performance and cost to optimize cost-effectiveness, ensure service quality, and address issues promptly
- Serve as the backup to cover the front desk, as needed
- Manage logistics for internal team events, including room setup and catering coordination
- Drive the end-to-end external venue rental pipeline; manage the reservation calendar, provide high-touch hospitality to event hosts, and proactively upsell add-on services and amenities to grow the EC’s earned revenue pipeline while tracking invoicing and timely payments
- As the primary onsite point of contact and lead coordinator for events hosted at the EC, maintain a flexible schedule to staff early morning or evening events, with the ability to adjust standard daytime hours to maintain a healthy work-life balance.
- Perform other duties as assigned