Organization Overview
The Nashville Police and Public Safety Alliance (the Alliance) is a dynamic, community-centered nonprofit dedicated to strengthening public safety in partnership with the Metropolitan Nashville Police Department and a broad network of civic partners. We foster a collaborative, mission-driven work environment where every team member contributes to meaningful impact across the city.
Position Overview
This position plays a central role in advancing the Alliance’s work by coordinating projects and public events, managing core administrative operations, supporting community engagement initiatives, and assisting with fundraising and development activities. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced, mission-driven environment with diverse tasks and community partners. The role reports to the Executive Vice President (EVP).
Key Responsibilities
Project Coordination and Organizational Support
- Assist with project coordination, ensuring tasks are completed on time and aligned with organizational priorities.
- Maintain and update executive and team calendars, including deadlines, meetings, and major events.
- Help develop project plans, workflows, timelines, and milestone trackers.
- Produce summaries, briefs, and materials that translate leadership direction into actionable next steps.
- Support internal coordination to maintain alignment among staff, partners, and collaborating agencies.
- Support the finance lead by providing basic accounting tasks related to deposits, expenses, and initiative budgets.
- Help maintain accurate financial and project records to support reporting cycles.
- Track spending for assigned events and projects to ensure budget alignment.
Community Engagement Support
- Assist with planning and implementation of community engagement efforts that advance The Alliance’s four strategic pillars.
- Represent the Alliance at community meetings.
- Identify opportunities to deepen the community’s involvement with the Alliance and increase program impact.
- Serve as a liaison with external partners and escalate strategic or sensitive matters appropriately.
Event Planning and Fundraising Support
- Support the planning and execution of fundraising and public-facing events.
- Coordinate logistics, including venue scheduling, vendor relationships, contracts, and operational details.
- Manage guest lists, outreach, and communication with VIPs, elected officials, and community partners.
- Provide on-site event execution support and real-time troubleshooting.
- Assist with depositing, tracking, and documenting event-related funds.
- Support event budget monitoring and post-event reporting.